HELCATS

The main tasks of WP1 are the initial establishment of the management structure, and its support and communication tools, the general operation of this structure, and its termination at the end of the project together with the delivery of the final reports.

The work package consists of two tasks.

• HELCATS Project Management
• HELCATS website maintenance

The HELCATS consortium consists of 8 European groups (involving 7 EU counties), plus one third party group from the USA. The project is a complex coordination of activities involving observations and cataloguing, techniques, the development of models and their application, and exercises in validation and assessment. The objective of WP1 is to provide the necessary management structure to implement the HELCATS project effectively, overseeing all administrative matters, assembling and submitting formal reports, overseeing finance auditing, and arranging meetings as appropriate. WP1 will oversee the scheduling and progress of all activities, and the production and management of the HELCATS website. STFC, the work package leader for WP1, will be the overall coordinator of the HELCATS project.

Task 1: HELCATS Project Management

Task 1 covers the formal management roles of the HELCATS project. This includes administrative tasks, maintaining project infrastructure, coordinating inputs and reporting as required and handling a range of project issues. Initially, the Executive Board will be set up at the coordinating institute, and will open the project’s Central Web Page. The Executive Board/Steering Committee will establish communication with all consortium members and prepare the project kick-off meeting that will take place in the first month. The kick-off meeting will include a meeting of the Steering Group/ Executive Board. The work can then be summarised in the following activities: (i) Designing and maintaining partner specific templates for collecting input to the required EU documents; (ii) Implementing and maintaining of a project-specific database for reporting and controlling, including the adaptation of the structure after changes in the workplan and the consortium; (iii) Drafting and maintaining the dissemination and exploitation plan following the EC’s requirements; (iv) Preparing and post-processing of EC reviews from the consortium-side including support in the implementation of recommendations from the EC and reviewers; (v) The administrative tasks involved in the preparation, executing and post-processing of major project meetings such as Steering Committee meetings, General Assemblies and meetings with the advisory board (tasks: agendas, invitations, location of meeting places, organization of rooms and equipment, preparation distribution and archiving of materials, minutes and action lists); (vi) Implementing and maintaining the project infrastructure, e.g., the internal platform for information exchange and email lists; (vii) Handling of legal issues, IPR issues and maintenance of the consortium agreement; (viii) Handling of the project correspondence and the day-to-day requests from partners and external bodies; (ix) Organising a call or a tender to choose a new beneficiary or subcontractor.

Task 2: HELCATS website maintenance

The HELCATS website will be used for both internal circulation of information and external dissemination of the projects aims and objectives. The documents will be available to all members of the consortium, during the whole project, on the private part of our website. The Project Coordinator will have the responsibility to maintain and update the website at least every 2 weeks. Products of the project, such as the catalogues and reports, will be openly available through the website, after their delivery.

Description of work package.

Description of work package.

Description of work package.